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February 2018 - Posts
Considering that some websites aren't for everyone, Google is now making it possible to specify exactly who can view your content in the new Google Sites.

To publish your site to a specific audience, select the “Share with others” icon and change the Published settings to “Specific people can view when published.” Next, add the individuals you want in the “Invite people” box and select “Can view published.”

New Google Sites

This feature is available now on the web; it will roll out in the Google Drive Android and iOS apps over coming weeks. 
Posted by melson  On Feb 22, 2018 at 8:09 AM
  
Google Drive makes it easy to store and share files in the cloud so you can collaborate securely with your teams and clients while on the go. And we understand that teams work with all kinds of files and tools to get things done. Starting today, Google is making it possible to comment directly on more file types including Microsoft Office files, PDFs and images—without having to convert them into Docs, Sheets or Slides.

DriveCollaborationHeader

When you're collaborating with an external agency, negotiating a contract with a client or coordinating a sales agreement with a supplier, chances are you're dealing with multiple file formats. With this update, you can now comment on those files in Drive the way you're used to in Google Docs. In the Drive preview pane, comment, assign tasks, or mention coworkers and the people you work can reply back, even if they’re not using G Suite. Let’s say your coworker opens a file on her Windows laptop using MS Word, she will see your comment in the file and can reply right from there.

Provide quick feedback on the most popular file formats, including Word, PowerPoint, Excel and PDF files, in the Drive preview pane.

With commenting in Drive preview, you won’t need to open up other tools to complete tasks. Instead, open Microsoft Office files, like Word, Excel and PowerPoint, in Drive preview and give feedback in comments then get back to work.

AODocs, a company that helps enterprises replace their legacy document management applications and automate business processes integrated with Drive, has been testing the new Drive commenting feature for the past few months. As AODocs helps companies transition from legacy systems, they often collaborate across various licensed software.

“We frequently use the comments feature in Google Docs and Slides when preparing specification documents, reviewing project proposals and creating marketing materials,” says Stéphane Donzé, chief executive officer and founder of AODocs. “With commenting in Drive Preview feature, we can now extend the same collaboration, review and validation processes to Microsoft Office Applications, images and PDFs.”

Collaborate on Excel files—as well as other Microsoft files—all within Google Drive.

The ability to comment in Drive preview mode is just one example of interoperability between G Suite and Microsoft Office products. You can also use a Drive plug-in for Outlook to make it easier to insert files stored in Drive to an Outlook email and save incoming attachments to your Drive from Outlook. Our help center has more specifics on how to enable the plug-in for admins.

Of course, you can also convert Microsoft Office files into Docs, Sheets or Slides. Click File > Download as and select the file type you need. Lastly, you can choose to edit Microsoft files without converting them fully using Office Compatibility Mode (OCM).
Posted by melson  On Feb 15, 2018 at 9:55 AM
  

Team Drives make it easier for teams to store, search, and access important files, especially as team members change over time.

Email members of a team drive



To improve collaboration in Team Drives, Google is adding the ability to email all the members of a Team Drive.
There are two ways to email members of a Team Drive:

  • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
  • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.”

When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

Posted by melson  On Feb 13, 2018 at 7:47 AM
  
Our new website is “live”.  After several months of work we are pleased to unveil the latest makeover.

We’ve come a long way since our first website over 20 years ago.  Click here for a look back in time and check out the Wayback Machine (http://web.archive.org/) for more.

This marks our 5th overhaul and I feel it is the best to date.

If you have any feedback, please reach out.  I’d love to hear what you think.


Website photo
Posted by melson  On Feb 02, 2018 at 7:02 AM